List of Compliance for Private Limited Company in India

Mandatory Compliances:

Mandatory Compliances Description and Timeline
First Board Meeting First Meeting of Board of Directors is required to be held within 30 days of Incorporation of Company. Notice of BM must be send to every director at least 7 days before the meeting.
Subsequent Board Meetings Minimum 4 Board Meetings to be held every year with not more than 120 days gap between two meetings.
Filing of Disclosure of interest by Directors Every director at:‐ First meeting in which he participates as director; or

‐ First meeting of Board in every FY; or

‐ Whenever there is change in disclosures Shall disclose in Form MBP1 (along with list of relatives and concern of relatives in the Company as per RPT definition), his concern or interest in any company, body corporate, firm or other association of individuals (including shareholding interest).

Form MBP‐1 shall be kept in the records of the company.

First Auditor First Auditor of the company shall be appointed by the BOD within 30 days of Incorporation who shall hold the office till the conclusion of 1st AGM. In case of First Auditor, filing of ADT-1 is not mandatory.
Subsequent Auditor The BOD shall appoint the auditor in first AGM of company who shall hold the office till the conclusion of 6th AGM and shall inform the same to ROC by filing ADT-1. The responsibility to file Form ADT 1 is that of the company and not of the auditor within 15 days from the date of appointment.
Annual General Meeting Every Company is required to hold an Annual General Meeting on or before 30th September every year during business hours (9 am to 6pm), on a day that is not a public holiday and either at the registered office of the Company or within the city, town or village where the registered office is situated. A 21 clear days’ notice is required to be given for the same.
Filing of Annual Return (Form MGT-7) Every Private Limited Company is required to file its Annual Return within 60 days of holding of Annual General Meeting. Annual Return will be for the period 1st April to 31st March.
Filing of Financial Statements (Form AOC-4)  Every Private Limited Company is required to file its Balance Sheet along with statement of Profit and Loss Account and Director Report in this form within 30 days of holding of Annual General Meeting.
Statutory Audit of Accounts  Every Company shall prepare its Accounts and get the same audited by a Chartered Accountant at the end of the Financial Year compulsorily. The Auditor shall provide an Audit Report and the Audited Financial Statements for the purpose of filing it with the Registrar.

Event Based Compliances:

Events Form No. Time Limit
Change in registered office INC-22  Within fifteen days from the date of such change
Change in Directors or KMP  DIR-12  Within 30 Days of such change
Increase in Authorized Share capital  SH-7  Within 30 days of passing Ordinary Resolution
Filing of resolution and agreements  MGT-14  Within 30 days from date of passing resolution
Increase in Paid up share capital (Issue of security) PAS-3 Within fifteen days from the date of the allotment
Change in secured borrowing (Creation, modification and satisfaction of charge) CHG-1 All types of Charges within 30 days of its creation
Application for KYC of Directors  DIR-3 KYC  On or before 30th April of immediate next Financial Year (Annual Compliance)
ACTIVE (Active Company Tagging Identities and Verification) INC-22A On or before 25th April 2019 (Applicable to all companies registered before 31st December 2017)
Declaration of Commencement of Business INC-20A Within a period of 180 days of the date of incorporation of the company. (Applicable to companies incorporated after 2nd November, 2018.)

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